In February 2007, Google made Google Docs available to all Google Apps users. With functions similar to those of MS Word or Openoffice.org Writer, Google Docs are a revolution in the sphere of online communication and collaboration. Google has committed itself to organizing all the information and knowledge on the World Wide Web and make them more accessible to the common man. Google Apps is a big leap towards realizing this dream. Google Docs is one of the most effective web applications for communication and collaboration.

Google Docs is a web based word processor. This means that you can work on Google docs like you work on MS Word, except that with Google Docs you would be working directly on the web. Google Docs allows you to create and edit documents online. It also allows you to collaborate with other users in real time. Anybody who has access to your Google Documents will be able to edit or modify your documents. It is possible for two or three people to work on the same document at the same time while being in different places.

Within Google Docs you can create documents, spread sheets and presentations. You can save these docs in your computer in a variety of formats. You can also e-mail them as a document. Google automatically save these documents to the Google server to prevent data loss and a revision history is also maintained. You can also tag your documents and save them as archives. Google provides you with the option of restricting others access to your documents. You can manage who can view and edit your docs be it your team, your organization or just yourself. Google Docs are not only for sharing and collaboration but also for personal uses.

Google docs have been a revolutionary development. All around Organizations are making use of this feature for better work efficiency and time saving. Google Docs are also largely used by educational institutions. Their popularity is forever on the rise. Students use Google Docs to work together or study together. They can also interact with their faculty, or alumni’s online to help them with their work.

Google Docs has been a boon to small businesses. Company’s that could not afford expensive communication software now make use of Google Apps for this purpose. With Google Docs co-workers working on the same project can easily collaborate over the net and work together on their documents or spreadsheets or presentations instead of working individually. This not only saves a lot of time but also brings about greater work efficiency and the result is a complete and better work

Not just small business firms but larger enterprises are also finding Google Docs to be a very useful web application. With features like revision history and automatic saving, Google Docs is an excellent tool for a workplace. The best feature of Google Docs is that it is free for all to use. Google Docs has greater utilities when used along with other Google Apps.

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